Big Hike Special Named Fund terms and conditions

These terms and conditions are for Special Named Fund walkers. If you are walking as a general walker, please read our standard terms and conditions.

Special Named Fund (SNF) Walkers: Terms and Conditions

CCLG’s Big Hike is one of our most important fundraising events. We need all our SNF walkers to honour their pledge and raise a minimum of £250 for their chosen fund before 26 September 2026 (2 weeks after the event). These terms and conditions are to ensure that we can support our participants in the best possible way, while raising as much money as possible to support our Special Named Funds, their work and help to beat cancer in children and young people.

If you sign up to walk in aid of a special named fund, you can expect the following costs:

  • Registration fee: £40
  • £20 is paid by you, the walker, upon registration
  • £20 is paid by your chosen fund
  • If your chosen fund does not wish to contribute towards your registration fee, you will automatically be added to the CCLG walker list and fundraise for CCLG instead and we will inform you of this. 

What you can expect from CCLG

  • Once you have registered and paid for a SNF place in CCLG’s Big Hike, we will get in touch with your chosen fund to check they are happy to pay their half of the cost of your registration fee.
  • If the fund agrees to pay their half of your registration fee, you will be walking and fundraising for that fund. CCLG will email you to confirm this and send you the relevant link to set up your fundraising page, ensuring all your fundraising goes directly to your chosen fund and their specific area of research.
  • If the fund does not wish to contribute towards your registration fee, you will automatically be added to the CCLG Walker list and you will fundraise for CCLG instead. CCLG will be in touch to explain this and send you the relevant link to set up your fundraising page.
  • Once you have paid the registration fee and your chosen fund has paid their half, CCLG will reserve an SNF place for you. However, CCLG has the right to revoke your place in exceptional circumstances.
  • We will send you a fundraising pack which contains information about CCLG and fundraising for us, including event posters, CCLG posters, sponsorship forms and more. The pack will be CCLG branded, but you can rest assured that every penny you raise will go directly to your chosen fund.
  • You will be given a ‘CCLG’s Big Hike’ T-shirt to wear on the day. Remember to pick this up at registration on event day!
  • The CCLG Fundraising Team is here to help. We will provide advice and support to help you with your fundraising and achieve your minimum fundraising target.

What we expect from you

  • You must select your chosen fund from the drop-down menu on the registration form.
  • The registration fee helps to cover CCLG’s costs and is therefore non-refundable under any circumstances, including but not limited to, dropping out due to injury and a change in work or social commitments.
  • Payment of the registration fee indicates your agreement to these terms and conditions.
  • You must set up your Just Giving page within 2 weeks of registering for this event or you risk losing your place.
  • Fundraising pledge: You agree to raise a minimum of £250 for your chosen Special Named Fund. We expect you to raise at least:
    • £100 by 29 August 2026 (2 weeks before)
    • £250 by 26 September 2026 (2 weeks after)
  • If you do not reach these targets then CCLG has the right to revoke your place.
  • If you fail to reach your £250 target by 26 September 2026, you will be liable for the difference.
  • If you have any concerns regarding reaching your fundraising target, please do contact the CCLG Fundraising Team, they are here to help and support you.
  • Online fundraising pages: Using Just Giving will be an important part of your fundraising. You must set an online fundraising page up within two weeks of registering for this event.
  • Your page must be linked to your chosen fund, so please use the link provided by the fundraising team when setting up your page.
  • Make sure you use Just Giving as your chosen platform for your fundraising efforts. 

General Event T&Cs 

  • As an SNF walker, you will agree that 100% of the money raised through your fundraising page will come to the SNF in question and will not be split with any other charity or fund
  • If you have selected the SNF Walker option by accident and wish to walk for CCLG instead, please inform the Fundraising team within one week of registration
  • You cannot use your SNF Walker place for commercial gain.
  • Offline Donations: These must be forwarded to CCLG in a timely manner. You can contact the fundraising team for our bank details. You must also tell us:
    • Amount being transferred
    • Date of the transfer
    • Name of the account it is being sent from
    • Payment Reference
    • The Special Named Fund you are supporting
  • Existing donations to CCLG and their SNFs: Any donations you already make or have made to CCLG or one of our special named funds, cannot be included in your fundraising total.
  • Gift Aid: We cannot include the amount raised through Gift Aid in your fundraising total. However, please encourage your sponsors to Gift Aid their donations where possible – this can add an extra 25p for every £1 donated, at no extra cost to them.
  • Media: Any images, video, audio and quotes we collect from you during the course of your ‘Big Hike’ journey may be used by CCLG in future marketing materials.
  • Injury and deferrals: If you are injured and unable to take part in the event, please let CCLG know as soon as possible. We will assess deferral requests on a case-by-case basis.
  • Conditions of entry: It is your responsibility to ensure your fitness to take part in the event.
  • Anyone under the age of 18 on event day must have a responsible adult taking part with them. They must take full responsibility for the young person in question for the duration of the event. The responsible adult must take part and walk with the young person. 

Information

  • You understand that information provided by you may be recorded and used in accordance with the Data Protection Act 2018.
  • I understand that CCLG cannot take any responsibility for any loss, injury, or damage caused or sustained as a result of the event. 

If you have any questions about the terms and conditions, please don’t hesitate to call us on 0116 481 0899 or email fundraising@cclg.org.uk